Executive Director / Jefferson Live!
Medford, Oregon
Overview: Jefferson Live! is seeking a dynamic individual with proven leadership experience to oversee the management and operation of its historic Cascade Theatre in Redding, CA (www.cascadetheatre.org) and future operation of its historic Holly Theatre in downtown Medford, OR (www.hollytheatre.org). The successful candidate will be based in Medford, OR with occasional travel required to Redding, CA.
About Southern Oregon: Medford (pop. 84,000), is in the heart of the Rogue River Valley, offering residents and visitors a magic blend of simplicity and sophistication that affords a uniquely satisfying and rewarding lifestyle, including an abundance of nearby recreation and cultural amenities found only in larger cities. The area is widely known for its excellent medical facilities and schools. The main industries include health care, retirement services, agriculture, and tourism. Year-round recreation abounds, from mountain lakes, winter skiing, river rafting, fishing, and nearly 150 wineries. Crater Lake National Park and the Oregon Coast are all within a two-hour drive. Nearby Ashland is home to the world-renowned Oregon Shakespeare Festival and Southern Oregon University.
Interstate Five provides easy access by car from Medford to Portland and San Francisco. Six major airlines connect Medford with direct flights to eight major western cities. The region’s Mediterranean climate consists of four distinct seasons, with typically hot, dry summers (with low humidity) and mild winters. It’s an ideal place to live and raise a family.
Organizational Background and Framework: Jefferson Live! is a wholly owned subsidiary of the JPR Foundation (JPRF), a 501(c)(3) Oregon nonprofit public benefit corporation dedicated to fostering the human intellectual and creative spirit in the communities of Southern Oregon and Northern California.
In 2004, JPRF completed a capital campaign to restore the historic Cascade Theatre in Redding, California and has been operating the theater as a nonprofit performing arts venue since that time. In 2011, JPRF acquired the historic Holly Theatre in Medford, Oregon as a sister theater to the Cascade. Restoration of the Holly has been ongoing since 2012, with completion and opening of the theater expected in 2023.
Duties and Responsibilities
The Executive Director is responsible for providing the leadership, vision, fundraising, and management needed to enable Jefferson Live! to fulfill its public service mission – inspiring, entertaining, and educating its communities through art and culture while preserving and maintaining its historic landmark buildings. Strong fundraising, community relations, management, and team-building skills are required.
Strategic Planning and Governance
-
Develop goals and objectives for Jefferson Live! and each of its operating units, which include the Cascade Theatre and Holly Theatre.
-
Promote an effective and respectful culture for Jefferson Live! that embraces excellent service, diversity, equity, and inclusion values and principles for its staff, audiences, renters, performers, and donors.
-
In conjunction with the President of the JPR Foundation, coordinate, schedule, and disseminate agendas and information related to Board of Directors meetings and other committee meetings.
-
Serve as a member of the Executive Committee and Board of Directors, in an ex-officio, non-voting capacity.
-
Maintain accurate records of minutes and materials from meetings in collaboration with Board Secretary.
-
Provide feedback to the JPR Foundation Board of Directors regarding theatre operations.
-
In collaboration with the Cascade Theatre General Manager, and the Cascade Theatre Advisory Committee, solicit feedback regarding the theater’s operations and potential for improvement.
-
In collaboration with the Holly Theatre Advisory Committee, solicit feedback regarding the theater’s operations and potential for improvement.
Financial Management
-
Develop annual operating and capital budgets for Jefferson Live! and its operating units and establish and maintain systems for monitoring progress toward meeting organizational and budgetary goals. Present reports and information on Jefferson Live! consolidated and unit budget results to the JPR Foundation Board of Directors.
-
Assure timely preparation and filing of reports, including but not limited to, audits and taxes.
-
Assist in the development and acquisition of sources of donated and contributed income for the Cascade and Holly Theatres.
-
Oversee and administer tracking and development systems for grants, donations, and donor management.
Organizational Administration
-
Oversee the professional maintenance and preservation of Jefferson Live’s historic theaters: the Cascade Theatre in Redding CA and the Holly Theatre in Medford OR.
-
Oversee maintenance and security of administrative properties, including office equipment, telephone and computer systems, software, data storage, and records in a cost-effective, secure, and professional manner.
-
Manage the day-to-day operation of the Holly Theatre and ensure that the theater operates effectively and efficiently in conducting its non-profit mission. During the final phase of the Holly’s restoration, actively participate in all fundraising activities to ensure completion of a successful capital campaign.
-
Monitor and oversee the day-to-day operation of the Cascade Theatre and ensure that the theater operates effectively and efficiently in conducting its non-profit mission.
-
Work with the independent contractor booking agent to develop annual performing arts series for both the Cascade and Holly Theatres. Duties include developing and analyzing event budgets and coordinating execution of artist contracts consistent with established budget limitations, policies, and procedures.
-
Assist the Cascade Theatre General Manager in managing the annual performing arts series, marketing, developing business sponsors, accounting, production, and effective utilization of volunteers.
-
In addition to the regular performance series, maximize use of the Holly and Cascade Theatres year-round to include film programs and solicitation of rentals by third-party promoters, local non-profit performance groups and other civic groups. Special emphasis should be given to promoting events that furthers the mission to provide diversity and educational programming.
-
Review and update crowd management plans, safety plans, emergency procedures and ensure training of staff and volunteers in utilization of those plans and procedures.
Personnel Management
-
Supervise the Cascade Theatre General Manager and conduct an annual performance review, offering guidance for personal improvement and other issues relating to the Cascade Theatre operations.
-
Supervise and assist staff at each venue in the marketing, membership and sponsorship fund development, box office operations, accounting, on-site production staff and organizational development/governance.
-
Create the staffing structure that ensures the effective and efficient operation of the Holly Theatre upon its opening. Conduct annual and periodic performance reviews, offering guidance for personal improvement and other issues.
-
Administer the hiring, training, and replacement of all paid positions, as needed.
-
Administer wage, benefit, and payroll policies for Jefferson Live! employees, ensuring compliance with applicable laws and established personnel policies.
-
Develop and implement training programs for Jefferson Live! staff, as needed.
-
Implement succession planning for key positions within Jefferson Live! to ensure continuity.
Community Relations
-
Represent Jefferson Live! to the business, civic, and non-profit communities in southern Oregon and northern California.
-
Promote active and broad participation by volunteers at both the Cascade and Holly Theatres.
-
Promote and effectively represent the Cascade and Holly Theatres as spokesperson to media and public groups.
Minimum Qualifications/Requirements
-
Education: Bachelor’s degree or higher
-
Minimum of five years in senior management/executive leadership with emphasis in strategic development, budgeting, personnel management, fundraising, community relations and marketing.
Preferred Qualifications/Requirements
-
Education: Bachelor’s degree or higher in arts administration
-
Minimum of five years in performing arts administration with proven organizational, fundraising, and managerial leadership experience.
-
Non-profit management experience
-
Special event management experience
-
Facility management/theater operation experience
Skills / Knowledge
-
Effective oral and written communications skills
-
Computer proficiency, including email, MS Word, MS Excel, and database/ticketing programs
-
A valid driver’s license is required for some travel in Oregon and California
-
Knowledge of the performing arts/music industry
Compensation/Benefits
-
$80,000-$100,000 per year, commensurate with qualifications and experience, augmented by available performance bonuses based upon annual evaluations and goal achievement
-
Medical insurance, PTO, employer retirement plan
Application Procedure
Send cover letter and resume as .pdf file to:
Deadline for submission: August 31, 2022